Devon County Council (DCC), as the Accountable Body for the Devon & Torbay Combined County Authority, who has been provided with funding from the UK Government’s UK Shared Prosperity Fund (UKSPF), administered by the Ministry of Housing, Communities and Local Government. The Council also serves as the Managing Authority for the Essential Skills programme, overseeing its delivery across the Devon County Council administrative area of Exeter, East Devon, Mid Devon, North Devon, South Hams, Teignbridge, Torridge and West Devon.
Essential Skills aims to support individuals to gain the foundational skills they need to access employment, progress in work, or participate more fully in society.
Devon County Council (DCC) is a data controller under Data Protection Legislation for any personal data that this processed by Learn Devon for any of the purposes outlined in this notice. Our data protection registration number is Z6475582
This notice explains what information we collect, why we collect it and how we keep it secure. It also explains your rights and our legal obligation. Should you wish to find out more about Devon County Council’s data protection policies please contact our Data Protection Officer.
We will notify you of any changes to this privacy notice
This privacy notice was last updated 2 July 2025. If we use your personal data for any new purposes, updates will be made to the policy information and changes communicated, where necessary in accordance with current data protection legislation. Any queries relating to this privacy notice please contact the Data Protection Officer.
What information are we processing?
We may collect, store or otherwise process information about you which may include:
- Your Name
- Your address including postcode
- Your telephone number
- Your email address
- Your date of birth
- Your Gender
- Your employment status
- Demographic information, ethnicity, nationality, residency status, and household situation
- Information relating to disabilities, health conditions, caring responsibilities, or other barriers to learning or employment
Purpose of collecting or processing your personal data
Learn Devon may need to collect or otherwise process your personal data personal data so that we can
- Your personal data is collected by Learn Devon for the purposes of delivering a service to you
- Monitor progress, and to meet the reporting requirements of the UK Shared Prosperity Fund.
The legal basis for us collecting your personal data
Where we are collecting personal data about you for the provision of one of the purposes outlined in this privacy notice, we rely upon
Article 6(1)(a) – consent –
Where we are collecting personal data about you for the provision of one of the purposes outlined in this privacy notice, we rely upon your consent as the lawful basis for processing this personal data. You may withdraw consent to the processing of your personal data at any time, by writing to: Debra Steele, Senior Economic Development Officer, Devon County Council Room L78, County Hall, Topsham Road, Exeter EX2 4QD.
Please note that if you withdraw consent to the processing of your personal data, we will be unable to provide you with the services listed in this notice.
Article 6(1)(b) – performance of a contract that the data subject and DCC are party to
Personal data that is collected for any of the purposes outlined in this notice is never used for direct marketing purposes and is not sold on to any other third parties.
Recipients or categories of recipients that we may share your personal data with
When processing your personal data, it may be necessary for us to share personal data with third-party organisations such as;
- UK Government – The Department for Housing, Communities and Local Government.
If we feel that it is necessary to share your personal data with professionals to ensure you or someone you work with is safeguarded from harm, we rely upon the provisions of the Safeguarding Vulnerable Groups Act 2006 and Children Act 1989 & 2004. Where it is necessary to share medical or social care information for these purposes, we rely upon article 9(2)(h) of the General Data Protection Regulation (information necessary for medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems).
We may also need to share some personal data about you, so that we can support third party organisations to discharge their regulatory requirements. This includes organisations such as;
- The data protection regulator (the Information Commissioner’s Office)
- The Care Quality Commission
We may also share information to enable us to comply with court orders and other legal obligations. If this is necessary, we will only share the minimum amount of personal data needed for this purpose.
How long will we hold your personal data?
Devon County Council will retain your personal data for 7 years.
Your data protection rights
Under Data Protection Legislation, you have the right to obtain a copy of their personal records held by us, this is called a Subject Access Request (SAR).
Details of how to make a request can be found here.
Further details on your rights under data protection legislation and how to exercise them, are available here.
Complaints
If you have any comments, queries or complaints about this privacy notice or the processing of your personal data please contact our Data Protection Officer.
Alternatively, if you are not happy with the way that DCC is handling your personal data, you are entitled to appeal to the Information Commissioners Office (ICO). The Information Commissioners Office enforces and oversees the Data Protection Regulations.
Contact details are below:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Email: casework@ico.org.uk